Privacy Policy
At JIBB, your privacy is not an afterthought — it is a commitment. This policy explains what data we collect, why we collect it, and how we protect it.
Information We Collect
Information You Provide Directly
When you register for membership, attend our events, submit an inquiry through our contact form, or subscribe to our newsletter, we collect personal information such as your full name, email address, phone number, company name, job title, and any messages or documents you share with us.
Information Collected Automatically
When you visit our website, we automatically collect certain technical data including your IP address, browser type and version, operating system, referring URLs, pages visited, time spent on pages, and device identifiers. This is collected via cookies and similar tracking technologies to help us improve your experience.
Information from Third Parties
We may receive information about you from business partners, social media platforms (if you interact with our profiles), and public databases to supplement the information you provide and help us better serve your professional needs.
How We Use Your Information
Service Delivery & Member Support
We use your information to process membership applications, facilitate introductions between Japanese and Indian businesses, respond to your inquiries, and provide you with the event registrations, matchmaking services, and resources you request.
Communications & Updates
With your consent, we send newsletters, industry reports, event invitations, and updates about Japan-India business opportunities relevant to your sectors of interest. You may unsubscribe at any time via the link in any email.
Platform Improvement & Analytics
We use aggregated, anonymised data to analyse usage patterns, improve our website experience, optimise content relevance, and develop new services that better connect our bilateral member community.
Legal & Compliance Obligations
We may process your data to comply with applicable laws in Japan and India, respond to lawful requests from authorities, enforce our terms of service, and protect the rights and safety of JIBB, its members, and the public.
Data Sharing & Disclosure
Facilitated Business Introductions
As a bilateral business bureau, our core service involves connecting members across borders. With your explicit consent, we may share relevant professional information (name, company, role, business interests) with potential Japanese or Indian business partners as part of our matchmaking and introduction services.
Trusted Service Providers
We work with carefully selected third-party providers for services such as email delivery, event management platforms, website hosting, and CRM tools. These providers are contractually obligated to handle your data securely and only for the purposes we specify.
We Never Sell Your Data
JIBB does not sell, rent, or trade your personal information to any third party for their own marketing or commercial purposes. Your data is used exclusively to serve you and our bilateral mission.
Legal Disclosures
We may disclose your information if required by law, court order, or governmental authority in Japan or India, or when we believe disclosure is necessary to protect our legal rights or prevent fraud.
Data Security
Technical Safeguards
We implement industry-standard security measures including TLS/SSL encryption for all data in transit, encrypted storage for sensitive records, access controls, and regular security audits. Our infrastructure is hosted on secure, enterprise-grade cloud platforms.
Organisational Measures
Access to personal data within JIBB is restricted to staff who need it to perform their roles. All team members are trained on data protection best practices, and we maintain internal policies governing the handling, storage, and disposal of personal information.
Data Breach Response
In the unlikely event of a data breach that poses risk to your rights, we will notify affected individuals and relevant authorities within the timeframes required by applicable law, and take immediate steps to contain and remediate the incident.
Your Rights
Access & Portability
You have the right to request a copy of the personal information we hold about you and to receive it in a structured, commonly used format. Simply contact us at vc@npo-jibb.org and we will respond within 30 days.
Correction & Deletion
You may request the correction of inaccurate data or, where there is no legitimate reason for us to retain it, the deletion of your personal information. Note that certain data may be required for legal or contractual purposes.
Withdrawal of Consent
Where our processing relies on your consent, you may withdraw it at any time. This will not affect the lawfulness of processing before withdrawal. You can unsubscribe from marketing communications at any time.
Objection & Restriction
You have the right to object to certain types of processing or to request that we restrict how we use your data while a request is being assessed. We will honour all valid requests in line with applicable data protection law.
International Data Transfers
Cross-Border Operations
As a Japan-India bilateral organisation headquartered in both Tokyo and Noida, your data may be transferred to and processed in Japan, India, and other countries where our service providers operate. These countries may have different data protection laws than your country of residence.
Transfer Safeguards
We ensure appropriate safeguards are in place for all international transfers, including contractual clauses, data processing agreements, and compliance with applicable cross-border data transfer regulations in both Japan (Act on Protection of Personal Information — APPI) and India (Digital Personal Data Protection Act — DPDPA).
Policy Updates
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. The date of the most recent revision appears at the top of this page. For material changes, we will notify registered members by email.
Continued Use
Your continued use of our website or services after any update constitutes your acceptance of the revised policy. We encourage you to review this page periodically to stay informed about how we protect your data.
Questions About Your Privacy?
If you have any questions, concerns, or requests related to this Privacy Policy or how we handle your personal data, our Data Protection point of contact is available to assist you.
Tokyo: Tameike Suzuki Building 3F, 1-2-13 Akasaka, Minato-ku, Tokyo, Japan
Noida: 6th Floor, 162, Sector 136, Arihant Business Centre, Noida, Uttar Pradesh, India